Cashier

Job Summary

The Cashier is responsible for managing and controlling all cash transactions to ensure accuracy, compliance, and proper financial recording. The role includes handling cash for both the company and its projects, including incoming and outgoing payments, maintaining accurate records, coordinating with the Accounting and Administration teams, and ensuring all transactions are properly approved and documented. The position requires high attention to detail, integrity, and strict adherence to company policies and procedures.

Key Responsibilities

• Handle all cash receipts and payments related to both the company and its projects in accordance with company policies and procedures.
• Initiate, process, and follow up on all cash-related requests and approvals through Odoo, ensuring no transaction is executed without prior approval in line with the company’s approval hierarchy.
• Maintain accurate records of all cash transactions, including incoming, outgoing, and internal transfers between company and project cash locations.
• Issue and collect cash transaction slips for all movements, ensuring proper documentation and alignment with approved requests.
• Verify that all cash transactions are supported by valid documents and approved requests.
• Perform daily cash counts and ensure reconciliation between physical cash and recorded balances for both company and project cash.
• Prepare daily and periodic cash reports, including balances, movements, and any discrepancies.
• Monitor and control petty cash usage across company and project activities, ensuring proper allocation and documentation.
• Coordinate with the Accounting Department to ensure accurate recording and posting of transactions.
• Follow up on pending cash advances, settlements, and reimbursements to ensure timely closure.
• Maintain proper filing of all cash-related documents for audit and reference purposes.
• Support payroll cash preparation and distribution when required, ensuring accuracy and confidentiality.
• Ensure compliance with company financial policies, procedures, and approval workflows.
• Report any discrepancies, irregularities, or violations immediately.
• Maintain strict confidentiality of all financial and cash-related information.
• Assist in audits by providing required documents and explanations related to cash transactions.
• Coordinate with Admin and Operations Manager regarding cash requirements for company and project needs.

• Support general finance and administrative tasks as required.

Qualifications, skills and requirements 

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
  3-5 years of experience in cashiering, accounting, or a similar role.
• Experience in handling cash transactions, reconciliations, and petty cash management.

• Hands-on experience in using ERP systems, preferably Odoo, including processing approvals and recording transactions.